Selection procedure

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The transparent and impartial selection process based on academic results and equal opportunities is ensured by joint application, selection and evaluation criteria.

    1. Steps in the selection process:
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        1. Application

        Online application tool open between 3 November 2014 and 20 January 2015; candidates fill in the online application form, upload all necessary documents and submit their application.

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        2. Eligibility check

        Once the application is closed, the home institutions will check the eligibility of the submitted applications (registration of the candidate at the appropriate study level at the home university, compliance with the Erasmus Mundus eligibility rules and whether the application file contains all the documents required by the IANUS II project and the host university). The eligibility check for candidates who are not registered / work at one of the IANUS II partner universities will be done by the Coordinator, the Co-Coordinator, and a representative from one Partner Universityin the respective country.

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        3. Grading 

        The eligible files will be evaluated and graded by the host institutions according to the common grading grid decided upon by the IANUS II partnership.

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        4. Final selection 

        The Selection Committee will meet and do the final selection of the candidates, based on the host HEI grading and taking into account cross-cutting issues and the balance of mobility flows among the partner institutions.

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        5. Check and confirmation

        The home and host institutions will do a final check of the selected applications and confirm the final list of selected applicants.

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        6. Notification of results

        The final results will be communicated to the Project Management Team and to the candidates. The selected candidates will have 7 days to accept or reject the scholarship.All cases of cancellation will be solved by the Selection Committee in due time.

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        7. Appeals (within 48 hours) 

        All evaluation stages (eligibility, grading and selection) are followed by a notification of the results sent to all candidates. Reserve and rejected candidates will also be informed on the reasons leading to this decision and they will have the possibility to appeal against it before the next stage of the selection process.

Grading Grid

    1. Bachelor and Master
      • • Academic merit: 6 points
      • • Language competence: 2 points
      • • Motivation: 2 points
    3. Doctorate and Post-doctorate
      • • Academic merit: 5 points
      • • Language competence: 2 points
      • • Motivation: 3 points
    5. Academic and Administrative Staff
      • • Academic merit: 3 points.
      • • Language competence: 2 points
      • • Motivation: 5 points